Coordinator, Learning Innovation

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

Our Purpose

To foster positive change.  

Values  

1. Cultivate the humanistic approach.  
2. Empower your entrepreneurial spirit 
3. Cherish the diversity of people, mind, and experience 
4. Drive innovation with a proactive mindset

• Manage the Director’s and team’s operational rhythm: calendars, meeting preparation, agendas, invitations, briefing packs, minutes, action logs, reminders and follow-up with participants.
• Maintain the master project tracker and shared documentation, ensuring that milestones, owners, decisions, versions, evidence folders and outstanding dependencies remain accurate and accessible.
• Organise the practical delivery of pilots, workshops, focus groups, committees and events, including participants, rooms or online links, materials, communications, surveys, forms and approved external providers.
• Support the administration of data collection and knowledge management by maintaining participant lists, documentation, repositories, permissions, file structures, templates and publication status, with appropriate confidentiality and version control.
• Coordinate routine administrative and operational processes, including budget tracking, purchase requests, invoices, vendor follow-up, tool or licence records, and liaison with relevant internal support units. 

• A Bachelor’s degree is highly recommended.

• Approximately 1–3 years of experience in project coordination, programme support, administration, events, education, consulting support, or a comparable professional environment. 

• Excellent organisational and follow-up skills, with the ability to manage calendars, meetings, documentation, action logs, project trackers, deadlines, and multiple contributors with accuracy and consistency. 

• Strong working knowledge of Microsoft Office and collaborative tools, particularly Excel, PowerPoint, Teams, and shared document environments. Comfortable learning new platforms and maintaining orderly digital repositories. 

• Clear written and verbal communication skills, attention to detail, and a service-oriented approach when working with faculty, students, internal departments, and external providers. 

• Proactive and reliable, able to anticipate operational needs, raise issues early, and follow tasks through to completion while remaining aligned with agreed priorities. 

• Excellent English; professional Spanish is highly desirable. A university degree is expected. A master’s degree is not required. 

• Interest in education, innovation, and technology is valued, but prior specialist knowledge of AI or pedagogy is not required.