Research Assistant, School of Science & Technology

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

Our Purpose

To foster positive change.  

Values  

1. Cultivate the humanistic approach.  
2. Empower your entrepreneurial spirit 
3. Cherish the diversity of people, mind, and experience 
4. Drive innovation with a proactive mindset

• Provide administrative and operational support to the Vice Dean of Faculty and Research in the coordination and follow-up of research-related activities and initiatives across the School.
• Provide day-to-day administrative support to full-time faculty in relation to their research activities. Managing travel arrangements related to research activities, including travel requests, bookings, accommodation and coordination with the University's travel agency.
• Supporting purchasing and supplier management, including supplier registration, collection and follow-up of required documentation, purchase requests and coordination with vendors and relevant internal departments.
• Processing and monitoring payment requests, purchase-related documentation, invoices and expense reimbursements through the University's internal systems.
• Coordinating requests for the issuance of invoices and other administrative documentation with the relevant University departments.
• Support faculty with administrative processes associated with research projects, internal research funds and other research initiatives, in coordination with the Research Office when applicable. Assist with the monitoring of project and research-related expenditure, ensuring that purchases and expenses are correctly processed and allocated to the corresponding projects or internal codes.
• Coordinate requests with IT and other University services regarding equipment, software, technical resources and other research-related activities.
• Support the administrative management of laboratory-related purchases, equipment and consumables.
• Support the organization and logistics of research meetings, seminars, workshops, conferences and other research-related activities.
• Support the collection and maintenance of information and documentation related to the School's research activity.
• Maintaining administrative records, databases and documentation related to faculty activities.
• Act as a liaison between faculty and relevant University departments to facilitate administrative processes and follow up on pending requests.
• Supporting other administrative and operational activities required by the Vice Dean of Faculty and Research according to evolving research-related needs.

• A Bachelor's degree.
• Fluency in English and Spanish, both written and spoken.
• Strong working knowledge of Microsoft Office, particularly Excel, Outlook and Teams.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple requests simultaneously, prioritize effectively and follow tasks through to completion.
• Strong interpersonal and communication skills and the ability to work with different stakeholders in an international environment.
• A proactive, service-oriented and problem-solving mindset.
• Previous experience in an administrative, university, research or project-support environment would be an advantage.
• Experience with ERP or financial management systems such as Microsoft Dynamics, purchasing processes or supplier management would also be considered an asset.