Junior Manager, School of Politics, Economics & Global Affairs

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

Our Purpose

To foster positive change.  

Values  

1. Cultivate the humanistic approach.  
2. Empower your entrepreneurial spirit 
3. Cherish the diversity of people, mind, and experience 
4. Drive innovation with a proactive mindset

Program Operations & Quality Management 

• Oversee the day-to-day execution of Operational and Administrative processes of SPEGA Faculty including internal, adjunct and  guest visitors  as part of non- academic operations.
• Laise with the Bachelor Executive Director to keep track of the different projects where faculty deliver added value to the students or other stakeholders (Research Assistants, Seminar Series, mobility, etc. 
• Track and supervise the annual operational processes related to Faculty planning for program modules, including counterparts such planning, documentation, and Research Office. 
• Monitor and analyze administrative reporting as well as make sure there is a delivery of  payments to suppliers. 
• Ensure compliance with academic policies, institutional standards, and regulatory requirements. 
• Develop and maintain operational procedures and documentation to standardize processes across the team. 

Faculty & Student Support 

• Serve as a liaison between faculty and program management, addressing concerns and facilitating communication. 
• Support faculty onboarding, training, and ongoing technical assistance in collaboration with the Coordinator. 
• Handle escalated student issues and concerns, providing solutions and ensuring student satisfaction. 
• Coordinate with internal faculty representatives to gather feedback and implement improvements. 

Budget reporting  & Resource Management 

• Assist with budget monitoring and expense tracking for program activities. 
• Manage vendor relationships and negotiate contracts for program-related services. 
• Optimize resource utilization to ensure cost-effectiveness while maintaining quality standards. 
• Prepare comprehensive reports, presentations, and analytics for the Faculty Head and Executive Directors. 
• Maintain accurate records and documentation of program activities, decisions, and outcomes. 

The candidate must feel comfortable working in a busy environment that will require multi-tasking and the ability to manage a high volume of work. The successful candidate should be detail-oriented, enjoy interacting with faculty and be a team player. The most relevant tasks managed by the Junior Manager include, but are not limited to, the following:

• Minimum of 3-4 years of professional experience in accounting, operations, or control departments. 
• Full fluency in Spanish (written and spoken) and high capacity to communicate in English (written and spoken). 
• Strong project management skills with the ability to lead multiple initiatives simultaneously. 
• Excellent analytical and problem-solving abilities with a continuous improvement mindset. 
• Experience working in a fast-paced, multicultural environment with diverse stakeholders. 
• Proficiency in Microsoft Office Suite, especially Microsoft Excel and project management tools. 
• Strategic thinking combined with attention to operational detail. 
• Valid EU work permit.