Junior HR Specialist

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

Our Purpose

To foster positive change.  

Values  

1. Cultivate the humanistic approach.  
2. Empower your entrepreneurial spirit 
3. Cherish the diversity of people, mind, and experience 
4. Drive innovation with a proactive mindset

• Supporting the monthly payroll process, including the collection, review and validation of payroll variables, absences, benefits, deductions and other employee-related information.
• Coordinating with the payroll provider and reviewing payroll calculations to ensure accuracy and compliance with established deadlines.
• Supporting Social Security procedures, including employee registrations, terminations, contract variations, contribution data and the resolution of administrative incidents.
• Assisting with employment contracts, extensions, amendments and other employee documentation.
• Maintaining accurate employee records and HR databases, including new hires, departures, personal details, absences, leave, holidays and payroll-related changes.
• Accounting for HR expenses, including payroll, Social Security contributions and employee benefit invoices.
• Monitoring and processing invoices, payments, accounting entries, transfers and supporting documentation.
• Preparing and issuing bank transfers, payroll payment files and other HR-related payments.
• Monitoring bank transactions and supporting bank and accounting reconciliations in coordination with the Finance Department.
• Supporting payroll-related tax and Social Security reporting and providing the required information to external advisers and internal stakeholders.
• Managing employee benefits and liaising with insurance companies, banks and other HR suppliers.
• Preparing regular reports, reconciliations and HR metrics using Excel and HR systems.
• Responding to employees’ administrative, payroll and benefits-related queries in a clear and confidential manner.
• Ensuring that employee information and documentation are handled in accordance with internal policies, data protection requirements and applicable labour regulations.
• Providing general administrative support to the Human Resources Department and participating in HR improvement projects.

• Degree or vocational qualification in Human Resources, Labour Relations, Business Administration, Accounting or a related field.
• Around one to two years of experience in HR administration, payroll, labour administration or a similar position. Relevant internships will also be considered.
• Basic knowledge of Spanish payroll, labour regulations, Social Security and personal income tax processes.
• Experience working with payroll information, employee documentation, invoices or accounting records.
• Fluency in Spanish and a professional working level of English.
• Advanced knowledge of Microsoft Excel and confidence working with databases and HR systems.
• Experience with Microsoft Dynamics AX or another ERP system would be an advantage.
• Familiarity with payroll software, Sistema RED, SILTRA, Contrat@ or similar platforms would be desirable.
• Strong analytical and organizational skills, with excellent attention to detail.
• Ability to manage confidential information responsibly.
• A proactive, service-oriented and collaborative approach.
• Ability to organize priorities, meet deadlines and communicate effectively with employees, suppliers and internal departments.