Associate Director of Academic Planning & Faculty Experience

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

Our Purpose

To foster positive change.  

Values  

1. Cultivate the humanistic approach.  
2. Empower your entrepreneurial spirit 
3. Cherish the diversity of people, mind, and experience 
4. Drive innovation with a proactive mindset

1. Academic Planning 

• Manage the academic planning process for an assigned portfolio of programmes. 
• Develop and maintain teaching schedules that meet academic, operational and institutional requirements. 
• Ensure academic planning milestones and deadlines are achieved. 

2. Timetable Planning and Resource Optimisation 

• Configure and optimise academic timetables to maximise the efficient use of faculty and institutional resources. 
• Balance faculty availability, programme requirements, classroom capacity and operational constraints. 
• Identify scheduling conflicts and implement appropriate solutions in collaboration with key stakeholders. 

3. Faculty Coordination and Experience 

• Act as the main operational point of contact for faculty throughout the academic planning cycle. 
• Coordinate the collection of faculty availability, teaching preferences and academic documentation. 
• Provide guidance on planning processes, institutional procedures and digital tools. 

4. Academic Information Management 

• Ensure the accuracy, consistency and completeness of academic planning information across institutional systems. 
• Monitor teaching allocations, planning data and documentation. 
• Maintain high standards of data quality. 

5. Cross-functional Collaboration 

• Work closely with Programme Directors, Academic Area Directors and Operational teams. 
• Coordinate planning changes and communicate impacts. 
• Support institutional planning standards and best practices. 

6. Continuous Improvement 

• Identify opportunities to improve planning processes. 
• Contribute to new tools, workflows and process improvements. 
• Promote standardisation across academic planning. 

• Experience in academic operations, planning or complex operational environments. 
• Strong organisational and analytical skills. 
• Ability to manage multiple priorities and stakeholders. 
• Excellent communication and relationship management skills. 
• Customer-focused mindset. 
• Fluent in English and Spanish.