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Assistant, Adjunct and Visting Faculty Office

Job Locations ES-Madrid
Posted Date 7 hours ago(04/05/2026 16:36)
Job ID
2026-3030
# of Openings
1

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Adjunct and Visiting Faculty Department is looking for an Assistant to join its team!
 

The Adjunct and Visiting Faculty Department is the first point of contact for Adjunct and Visiting professors at IE, and its main mission is to ensure their smooth integration in the university and to contribute to the achievement of an excellent teaching experience.

 

The assistant will give support to the Vice Dean and professors and and work with other team members to carry out all the administrative tasks related to the successful performance of the department.

 

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

 

Our Purpose

To foster positive change.  

 

Values  

  1. Cultivate the humanistic approach.  
  2. Empower your entrepreneurial spirit 
  3. Cherish the diversity of people, mind, and experience 
  4. Drive innovation with a proactive mindset
We are looking for a person to join a full-time position in Madrid - IE Tower.

Responsibilities

Your role as an Assistant will involve:
  • Schedule meetings and booking of classrooms
  • Booking and arranging travel, transport and accommodation
  • Organizing and supporting events (online and presential), conferences, caterings, meetings.
  • Managing databases and filing systems
  • Processing suppliers, reimbursements, and expenses reports and do follow up with the Payments Administration
  • Compiling and updating databases with professor information
  • Preparing and distributing documents, photocopies
  • Translations
  • Internal mail logistic
  • Support in the Faculty Web page
  • Any other activity required by the department

Qualifications

To thrive in this role, you should possess the following qualifications:
  • Fluent in English and Spanish (written and spoken)
  • Be proficient in Microsoft Office
  • Bachelor´s degree/Master (preferably)
  • Team work skills, problem solving skills
  • Good communication skills, ability to prioritize and multitask
  • Organization skills, detail oriented, positive, can-do attitude
  • Trustworthy, accountable, punctual
Unleash your full potential and make an impact. The next move is yours! 

 

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.
 
At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.

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