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Executive Assistant, IE Foundation

Job Locations ES-Madrid
Posted Date 1 day ago(17/03/2026 17:13)
Job ID
2026-2967
# of Openings
1

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's IE Foundation is looking for an Executive Assistant to join its team!
 

About IE Foundation 

IE Foundation is a non-profit organization committed to advancing IE University’s mission of fostering positive change through education, research, and social impact. The Foundation promotes access to high-quality education by funding scholarships, supports the generation and dissemination of cutting-edge knowledge through academic chairs, centers, and observatories, and strengthens a culture of philanthropy and giving back across the global IE community. 

Position Overview 

IE Foundation is seeking a highly motivated and detail-oriented Executive Assistant to join its dynamic team. This role is pivotal in ensuring the smooth and efficient functioning of the Foundation’s daily operations. 

The Executive Assistant will provide comprehensive executive, administrative, and development support to the team, acting as a key liaison for internal and external stakeholders. The role requires a high level of organization, responsiveness, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. 

The IE Foundation Executive Assistant serves as a primary point of contact for internal and external constituencies on all matters related to the Foundation and plays a central role in supporting its strategic and operational objectives.

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

 

Our Purpose

To foster positive change.  

 

Values  

  1. Cultivate the humanistic approach.  
  2. Empower your entrepreneurial spirit 
  3. Cherish the diversity of people, mind, and experience 
  4. Drive innovation with a proactive mindset
We are looking for a person to join a full-time position in Madrid - IE Tower.
 

Responsibilities

Your role as an Executive Assistant will involve:

 

  • Responsible for managing and answering the IE Foundation email. 
  • Organize meetings and events. 
  • Coordinate major events for IE Foundation with relevant stakeholders (catering, technical support, etc.). 
  • Prepare presentations and materials needed for conferences and events. 
  • Coordinate invoices and follow up on payments with the administration department. 
  • Provide administrative support to manage and improve cost control of the different Centers, Chairs, Observatories, and Scholarships. 
  • Organize trips for the Management team. 
  • Assist in the translation of documentation. 
  • Maintain and organize files. 
  • Assist in mailbox management. 
  • Prepare and manage national and international grants. 
  • Manage and maintain the database of IE Foundation contacts and stakeholders. 
  • Support the IE Foundation team with email communication management. 
  • Organize the IE Foundation Board of Trustees meetings (twice a year). 
  • Assist the Center for Transport Economics and Infrastructure Management (CTEIM). 

 

Qualifications

To thrive in this role, you should possess the following qualifications:

 

  • Bachelor’s Degree. 
  • Fluency in both English and Spanish, with strong verbal and written communication skills. 
  • Previous experience in Executive or Personal Assistant roles would be highly valuable. 
  • Proficiency in Microsoft Office (Word, Excel, and PowerPoint). 
  • Previous experience using Travex, Cytric AMEX travel, CRM, Raiser’s Edge, Copilot, and other AI tools will be considered an asset. 
  • Proven track record of customer interface, excellent organizational skills, and a proactive attitude. 
  • Strong team player with a collaborative mindset. 

 

Unleash your full potential and make an impact. The next move is yours! 

 

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.
 
At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.

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