Program Assistant, Doctoral Programs

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

Our Purpose

To foster positive change.  

Values  

1. Cultivate the humanistic approach.  
2. Empower your entrepreneurial spirit 
3. Cherish the diversity of people, mind, and experience 
4. Drive innovation with a proactive mindset

• Responsibilities

  • Act as point of contact (coordination and constant communication) with the different departments involved in programs’ operations (Faculty, Admissions, Registrar’s Office, Planning…).
  • Attend and support the students and professors on a daily basis.
  • Responsible for generating the data and building the annual indicators of the Official Doctoral Program that are submitted to the Spanish Ministry of Education
  • Coordination of the selection process for candidates applying to the program.
  • Administrative lead of the department, overseeing the annual budget (scholarships, program budgets, expense control).
  • Manage reimbursements for doctoral students, staff, and vendor payments.
  • Contribute to the preparation and edition of reports and presentations.
  • Assist the Program Management Team in the communication with internal and external stakeholders (students, professors, IE departments).
  • Manage the logistics of the program deliveries: caterings, organization of extracurricular and curricular events and travel arrangements.

• Qualifications

  • Bachelor’s Degree (Highly Desirable).
  • Fluency in both English and Spanish, and good communication skills (verbal and written).
  • Strong Attention to detail. 
  • Excellent organization skills, a “can-do attitude” (proactivity will be highly valued) and desire to work in a multicultural environment, enjoy interacting with students, and provide outstanding customer service.
  • Proficiency in Microsoft Office (Word, Excel and Powerpoint). Tech-savvy will be a plus.
  • Curious, open to learning and with team-working skills.
  • Candidates must possess a valid EU work permit.