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Travel Specialist & Program Coordinator

Job Locations ES-Madrid
Posted Date 2 weeks ago(20/01/2026 16:20)
Job ID
2026-2870
# of Openings
1

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Corporate & Special Programs is looking for a Program Coordinator & Travel Specialist to join its team!
 

This role combines hands-on management of faculty and staff travel with operational support to international program delivery. Is mainly focused on travel-related activities, while also contributing to program coordination tasks depending on operational needs.

 
Why IE University?
With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
 
Our Purpose
At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
 
Our People
At IE we are:
  • People-driven
  • Change Builders
  • Autonomy Enthusiasts
  • Communication Enthusiasts
  • Knowledge Champions
We are looking for a person to join a full-time position in Madrid - IE Tower, 
 

Responsibilities

Your role as a Program Coordinator & Travel Specialist will involve:

  • ✈️ Travel Management (main focus)

    • Coordinate international travel for faculty and staff (flights, accommodation, visas, transfers, and incident management).
    • Act as the main point of contact for travelers, ensuring a smooth and high-quality experience.
    • Liaise with travel agencies and suppliers, managing bookings and changes.
    • Monitor itineraries and proactively handle disruptions.
    • Manage travel documentation, invoicing, and process compliance.

    🎓 Program Coordination Support

    • Support international program coordination with faculty, participants, and internal teams.
    • Assist with session planning, materials coordination, and communication flows.
    • Contribute to process improvements and operational efficiency initiatives.

Qualifications

To thrive in this role, you should possess the following qualifications:
  • Bachelor’s degree required.
  • Fluent in English and Spanish; additional languages are a plus.
  • Experience in travel coordination, logistics, hospitality, or similar roles.
  • Strong organizational and communication skills; customer-oriented and proactive.
Unleash your full potential and make an impact. The next move is yours! 

 

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.
 
At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.

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