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Coordinator, Asset Management & Planning

Job Locations ES-Madrid
Posted Date 1 week ago(27/11/2025 09:27)
Job ID
2025-2804
# of Openings
1

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Asset Management & Planning Department is looking for a Coordinator to join its team!

 

The main function of the Coordinator, Asset Management & Planning is to maximize limited resources to achieve an optimal planning, integrating different interests from: Academic, Area and Program Directors, Publishing, Campus, students and professors.

 
Why IE University?
With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
 
Our Purpose
At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
 
Our People
At IE we are:
  • People-driven
  • Change Builders
  • Autonomy Enthusiasts
  • Communication Enthusiasts
  • Knowledge Champions
We are looking for a person to join a full-time position in Madrid - IE Tower and María de Molina

Responsibilities

Your role as a Coordinator will involve:
  • Strategic Oversight of Academic Documentation: Lead the registration and validation of documentation for all academic programs (undergraduate and postgraduate) to prepare documentation for the purchase process, maintaining efficient document control systems, ensuring proper classification, storage, traceability, confidentiality, and availability of information, ensuring operational excellence, alignment with institutional standards, and continuous improvement of the materials delivered to students.
  • Cross-Functional Management and Collaborative Leadership: Proactively coordinate with key stakeholders (academic leadership, faculty, planning teams, course coordinators, and program management) to ensure curricular coherence, pedagogical quality, and adherence to established timelines.
  • Institutional Training Design and Delivery: Develop and deliver training sessions for faculty and administrative staff on the use of academic tools (such as the e-syllabus, manage teaching materials, IE Knowledge Catalog), promoting best practices and enhancing the teaching experience.
  • Intellectual Property Governance: Establish and oversee control mechanisms to ensure compliance with copyright agreements across all academic documentation, in collaboration with legal and editorial departments. Coordinate the updating and disposal of obsolete documents.
  • Leadership of Strategic Projects: Drive special initiatives aligned with departmental goals, including process digitalization, academic innovation, and enhancement of the student experience.

Qualifications

To thrive in this role, you should possess the following qualifications:
  • University Degree
  • English: advanced
  • 3 years’ experience in process/operations´ related positions.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Strong organization skills.
  • Ability to manage resources effectively and establish priorities.
  • Excellent communications skills.
  • Team player person
  • Hands-on approach
  • Microsoft Office.
Unleash your full potential and make an impact. The next move is yours! 

 

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.
 
At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.

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