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Program Assistant

Job Locations ES-Madrid
Posted Date 1 month ago(28/10/2025 14:47)
Job ID
2025-2766
# of Openings
1

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Business School is looking for a Program Assistant, Doctoral Programs to join its team!
 

The Program Assistant is responsible for the delivery and day-to-day management of the program. This includes acting as the primary point of contact between students, professors and various IE internal stakeholders and departments, as well as all related communications with them; implementing guidelines and policies; supporting program logistics and operations; supporting faculty members; and helping in all student-related services.

 
Why IE University?
With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
 
Our Purpose
At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
 
Our People
At IE we are:
  • People-driven
  • Change Builders
  • Autonomy Enthusiasts
  • Communication Enthusiasts
  • Knowledge Champions
We are looking for a person to join a full-time position in Madrid - María de Molina, 12.

Responsibilities

Your role as Program Assistant will involve:

  • Act as point of contact (coordination and constant communication) with the different departments involved in programs’ operations (Faculty, Admissions, Registrar’s Office, Planning…).
  • Attend and support the students and professors on a daily basis.
  • Responsible for generating the data and building the annual indicators of the Official Doctoral Program that are submitted to the Spanish Ministry of Education
  • Coordination of the selection process for candidates applying to the program.
  • Administrative lead of the department, overseeing the annual budget (scholarships, program budgets, expense control).
  • Manage reimbursements for doctoral students, staff, and vendor payments.
  • Contribute to the preparation and edition of reports and presentations.
  • Assist the Program Management Team in the communication with internal and external stakeholders (students, professors, IE departments).
  • Manage the logistics of the program deliveries: caterings, organization of extracurricular and curricular events and travel arrangements.

Qualifications

To thrive in this role, you should possess the following qualifications:

 

  • Bachelor’s Degree.
  • Fluency in both English and Spanish, and good communication skills (verbal and written).
  • Excellent organization skills, a “can-do attitude” (proactivity will be highly valued) and desire to work in a multicultural environment, enjoy interacting with students, and provide outstanding customer service.
  • Proficiency in Microsoft Office (Word, Excel and Powerpoint). Tech-savvy will be a plus.
  • Curious, open to learning and with team-working skills.
  • Candidates must possess a valid EU work permit.
Unleash your full potential and make an impact. The next move is yours! 

 

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.
 
At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.

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