Assistant, Internship Agreements

Are you interested in joining a dynamic and international team of professionals to transform education? IE's Talent & Careers is looking for a Full-time Assistant to join its team!

The Internship agreements assistant will responsible for facilitating internship programs and fostering relationships between students and international companies. This role includes regular communication with stakeholders, detailed administrative management, and ensuring compliance with academic and legal standards.

Why IE University?
With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Our Purpose
At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge, and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People
At IE we are

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position in Madrid.

Your role as Assistant will involve:

• Serve as a primary point of contact for international and national companies, providing timely information about internship opportunities at IE University.
• Coordinate daily administrative operations, ensuring effective workflow across relevant internal departments and stakeholders.
• Prepare, review, and manage internship documentation in both English and Spanish, ensuring full compliance with relevant legislation, accuracy, and timely processing.
• Update and maintain detailed internal databases tracking internship agreements and documentation.
• Coordinate with academic departments and other internal units to ensure successful internship implementation and oversight.
• Manage communications regarding internships across relevant digital platforms.
• Coordinate scholarships, schedule meetings and calls, and actively follow up on project-related tasks within the team.
• Monitor and respond promptly and effectively to inquiries received via departmental mailboxes from students, alumni, and companies, maintaining a high standard of service.
• Provide comprehensive administrative support, efficiently managing multiple simultaneous projects and tasks.

To thrive in this role, you should have:

• Bachelor's Degree.
• Advanced fluency in English and Spanish.
• Minimum of 2 years of relevant administrative experience.
• Exceptional organizational skills, strong attention to detail, and the ability to manage high workloads efficiently.
• Excellent communication and interpersonal skills, comfortable interacting with diverse international stakeholders.
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint).
• Strong multitasking and adaptability skills suited to a fast-paced international team environment.

It’s time to bring your best and make your mark. ​Now the choice is yours! ​

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If you want to be part of this educational revolution, we invite you to apply and be part of our amazing team at IE University.