Coordinator, CIVICA Alliance

Coordinator, CIVICA Alliance

Global Academic Partnerships & Alliances · Office of the Provost

Are you ready to join a dynamic team of professionals who are revolutionizing the way we learn? IE University Provost's Office Department is looking for a Coordinator to join its team!

CIVICA – The European University of Social Sciences brings together ten leading European higher education institutions in the social sciences. CIVICA aims to build an inter-university campus that provides joint and long-lasting opportunities in teaching, research and innovative learning, while enhancing academic excellence and facilitating civic engagement in Europe and beyond. CIVICA was selected by the European Commission as one of the pilot European Universities in 2019 and confirmed as successful alliance in 2022 for its full roll-out under the Erasmus+ programme. Read more on civica.eu.

As a Coordinator for the CIVICA alliance at IE University, you'll play a key role in driving IE’s collaboration and participation in the Alliance. This role offers the chance to work on impactful European projects in education and society. You will join a dedicated team, using your organizational skills to help us achieve our goals.

Why IE University:

We are one of the world’s most international educational institution in the world, with more than 100 nationalities on campus. As a diverse, multicultural and inclusive institution, our goal is to make an impact on people’s lives.

We are looking for a person to join a full-time position based in Madrid - IE Tower.

Your role as Coordinator, CIVICA Alliance will involve:

• Assist with project management and administrative duties to support seamless operations.
• Master SharePoint to manage documents and workflows efficiently.
• Participate/organize meetings with internal collaborators and external counterparts to assure timely delivery and full participation in projects.
• Manage travel arrangements and handle expense reports smoothly.
• Manage budget across different projects.
• Effectively communicate deadlines, objectives, concepts, and ideas. Must possess the ability to see the “big picture” behind projects, daily endeavors and transmit this vision to others, particularly when leading a project or working with internal stakeholders.
• Work closely with other key stakeholders to assure a full 360º view of collaboration with other partners, deliverables, deadlines.

To thrive in this role, you should possess the following qualifications:

• Bachelor’s degree.
• Minimum two years of professional experience.
• Fluency in both English and Spanish, (verbal and written).
• Advanced proficiency in Microsoft SharePoint, Excel, and PowerPoint.
• Demonstrated ability to manage logistics, including experience with travel arrangement platforms such as Cytric and Microsoft Dynamics for expense reporting.
• Strong organizational skills with managing deadlines and juggling multiple tasks.
• Familiarity with Agile project management methodologies and tools would be a plus as they are essential for managing our projects.
• Passionate about building global partnerships and collaboration.
• Capable of working autonomously while thriving in a multicultural team environment.
• A quick learner, ready to innovate and enhance our initiatives with fresh ideas.
• Proficient in fostering teamwork and clear communication, aligned with our mission to make a meaningful impact through European collaborations.

It’s time to bring your best and make your mark. ​Now the choice is yours! ​

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If you want to be part of this educational revolution, we invite you to apply and be part of our amazing team at IE University.