Singapore Office Coordinator

Job Locations SG
Posted Date 1 month ago(07/11/2022 16:09)
Job ID
2022-1675
# of Openings
1
Category
Global Markets

Overview

Looking for a skilled Office Coordinator to undertake a variety of day-to-day office and operational tasks for a small, Spanish-owned company. We are dynamic, we are passionate about positive customer journeys, and we are looking for someone to play an integral part in ensuring the office’s operations run smoothly. We are flexible with work hours and have options for remote work.

 

The ideal candidate we’re looking for is:

  • Able to work in Singapore without the need for a visa sponsorship, LTVP holders may apply.
  • Organized, meticulous and has strong prioritization skills
  • Effective in handling customers, vendors and managing the logistics for both physical and virtual events
  • Self-motivated, self-reliant, and flexible in picking up knowledge on the go
  • Comfortable with people and capable of carrying out administrative tasks with accuracy and speed
  • Reliable, responsive, present, and able to work flexible hours
  • Willing to travel occasionally to support commercial activities across Southeast Asia

Responsibilities

Office Coordinator responsibilities include:

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain files, records, keep track of office expenses and office inventory with effective filing systems
  • Learn and understand the products of the company
  • Undertake responsibility for logistics required for both physical and virtual events
  • Support team members with travel bookings, scheduling of meetings, event space bookings etc.
  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
  • Greet and assist visitors when they arrive at the office
  • Monitor office expenditures and handle all office contracts that relate to events and travel
  • Monitor office supplies inventory and place orders
  • Maintain contact list and directory of clients
  • Assist in vendor relationship management
  • Support social media activities for the office

Qualifications

Requirements:

  • Diploma/ Degree, preferably with experience in sales/ event planning/ education
  • Excellent verbal and written communication skills
  • Thrives in multicultural teams and is comfortable working with people across different time zones
  • Proficient knowledge of MS Office
  • Knowledge of Canva, Hubspot, Expensify and basic accounting is a plus
  • Public Sector experience is a plus

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